Privacy Policy
Privacy Policy
Effective Date: August 04, 2026
This privacy policy for Cypress HCM Inc ("We", "Us" or "Our") tells you how we may collect, use and share your information when you visit our website www.cypresshcm.com.
We appreciate your decision to use our website www.cypresshcm.com and to trust us with your valuable personal information. In this document, we seek to explain in the clearest terms possible our privacy practices. We strongly encourage you to read this document (and any other related documents) carefully before using the website. If there are any terms or conditions in this document that you do not agree with, please do not use the website, or in case you are already using it, please discontinue the use immediately. By using the website, you are accepting and consenting to the practices described in this Privacy Policy.
What information do we collect about you?
When we collect information, we do so to ensure that you get to experience our service seamlessly. For that, we collect the following information. Some are your personal information and some are your sensitive personal information.
The personal information that we collect about you are the following:
- Name
- Email address
- Professional or employment related information
How do we collect such information?
We may use any of the following three ways to get information about you.
- The information that you give us
- The information that we automatically collect from you
- Information that we collect from third parties
Before going into the reasons why we collect the information that we do, we want you to understand what the above three terms mean.
a. The information that you give us
When you sign up for an account to use our service/product we will ask you certain questions like your name or email address. These are the information that you give us. This may not be limited to what we have mentioned and can change according to the nature of the service/product that we provide.
b. The information that we automatically collect from you
When you access our service from a device, we may automatically collect information from your device, such as through the use of cookies. You will know more about automatic collection of personal information in the next section.
c. Information that we collect from third parties
These third parties can be data aggregators, online directories, data marketplaces or exchanges, etc from where we may collect information about you.
Cookies and similar technologies
Cookies are small packets of information that are placed on your device, so that we can retrieve the information about you, such as your login information, your choices on our websites and other information.
For more information about cookies and similar technologies, please visit our cookie policy.
Do not track requests
We respond to "do not track" requests in the following manner:
Some web browsers offer a "Do Not Track" ("DNT") feature that lets you send a signal to websites indicating that you do not want your online activities tracked.
Because there is currently no uniform technology standard for recognizing and implementing DNT signals, we do not currently respond to or alter our data collection and use practices when we receive a DNT signal from a browser.
You can manage your privacy preferences through the settings available on our website, including any cookie consent or privacy preference tools we provide, where applicable. You may also adjust your browser settings to control cookies and certain tracking technologies.
If an industry standard for responding to DNT signals is established in the future, we may update this Privacy Policy to describe how we comply with that standard.
Why do we collect information about you?
We collect information about you for a variety of reasons. It helps us, among other things, to serve you better. The following are the ways in which we use the information that we collect about you.
- To provide and maintain service
- To contact the user
- To send marketing and promotional communications
- To manage user requests related to business transfers, such as when our business is acquired, amalgamated, merged, restructured, or otherwise sold or transferred to another entity, in whole or in part
- To manage your account
- targeted advertising
- To examine the usage trends
- To perform a contract with us
- To evaluate and improve our products/services
How long do we retain your information?
We will only keep your personal information for as long as it is necessary, unless a longer retention period is required or permitted by law (such as tax, accounting, or other legal requirements). No purpose in this notice requires us to retain your personal information for longer than the period during which users have an account with us.
When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymise such information, or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.
Sale/sharing of information
We do not sell or share the information we collect from our users.
Privacy of children
We do not knowingly provide our services to children. If you are a parent or legal guardian and believe that your child has provided us with information without your consent, please contact us. Upon verification that we have collected such information without parental consent, we will remove the information from our database.
CCPA disclosures
Children's privacy
Sale or share of information
We do not sell or share your personal information with third parties for any reason.
Your rights
The California Consumer Protection Act grants consumers the following rights:
- The right to know what personal information a business has collected about them, including:
- the categories of personal information collected;
- the categories of sources from which the personal information is collected;
- the business or commercial purposes for collecting, selling, or sharing personal information;
- the categories of third parties to whom the business discloses personal information; and
- the specific pieces of personal information the business has collected about the consumer.
- The right to delete personal information that the business has collected from the consumer, subject to certain exceptions.
- The right to correct inaccurate personal information that a business maintains about the consumer.
- The right to opt out of the sale or sharing of personal information, if the business sells or shares such information.
- The right to limit the use or disclosure of sensitive personal information if the business uses or discloses it for purposes other than those permitted under the CCPA or its regulations.
- The right to non-discrimination, meaning consumers will not receive discriminatory treatment for exercising their CCPA rights, including protection against retaliation for employees, applicants, or independent contractors who exercise such rights.
Exercising your rights
Under the California Consumer Privacy Act (CCPA), you have the right to request access to, correction of, or deletion of the personal information we have collected about you. You may also have the right to know specific details about how we collect, use, disclose, and sell or share your personal information.
To exercise these rights, you may submit a verifiable consumer request by:
ou may request to access, correct, update, or delete the personal information you have shared with us, subject to applicable law.
To submit a request, you may:
Email us at dataprotection@cypresshcm.com
Use the contact form available on our website, if applicable.
To protect your privacy and security, we may need to verify your identity before processing your request. Verification may require you to provide information that matches our records or other reasonable proof of identity.
We will respond to verified requests within the timeframe required by applicable law. In certain circumstances, we may deny or limit a request where permitted or required by law, such as when we are legally obligated to retain certain information or when an exemption applies. If we cannot fulfill your request, we will explain the reason to the extent required by law.
If you are an authorized agent submitting a request on behalf of another individual, we may require proof of your authorization and may also verify the identity of the individual whose information is the subject of the request.
When you make a request, we will take steps to verify your identity before fulfilling it, which may include asking you to provide certain identifying information. You may also authorize an agent to make a request on your behalf, provided that we receive proof of your authorisation.
We will respond to your request within 45 days, as permitted by law, and will inform you if additional time is required. There is no charge for processing your verifiable consumer request unless it is excessive or repetitive.
Security of your personal information
We take reasonable measures to ensure that the information we collect from you is stored securely and protected to the best extent possible. However, no method of internet transmission or digital storage is completely secure, and we cannot guarantee absolute security. While we use commercially reasonable and appropriate security measures to protect your information, we cannot promise that it will be 100% secure.
Links to other websites or apps
On our website, we may provide links to external websites, apps, or services. These are not operated by us and therefore are not governed by our Privacy Policy or practices. We strongly recommend that you review the privacy policies of such websites or services before engaging with them to ensure that you do not provide personal information that you do not wish to share.
Changes to this privacy policy
We may update this Privacy Policy from time to time to reflect changes in the law or our privacy practices. We recommend that you review this privacy policy periodically to ensure it remains in line with your expectations.
The privacy policy will be effective from the date it is posted on this page.
Contact us
For any questions or concerns regarding your privacy, or to exercise any of your rights, you may contact us using the following details:
Address: Cypress HCM Inc
390 Railroad Ave
Suite 201
Danville, CA 94526
Email address: dataprotection@cypresshcm.com
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